10 Things to Add to Your HR Spring Cleaning Checklist

10 Things to Add to Your HR Spring Cleaning Checklist

Spring is in full bloom which means it’s time for a good spring cleaning. It’s easy to get caught up in the day to day so we’ve put together a list of items you should consider adding to your to-do list this spring.

1. Policy Check

Are all of your policies and handbook up-to-date and compliant with Federal and State laws? Go through these policies and update. You will be thanking yourself for this at the end of the year.

2. Benefits Audit

Conduct an internal benefits audit. Match benefit elections with the benefit carrier and payroll deductions. No matter what time of the year, health insurance renewal season for employers always seems to come up quickly and be right around the corner so prepare early.

3. Recruitment/Marketing Check-in

Talk to the Marketing department to make sure the company profiles are up-to-date with open positions and recruiting posts. Establish a process for keeping HR in the conversation when it comes to employer marketing and branding.

4. Job Description Updates

Ask employees to review their job descriptions and note anything that needs to be updated. Once again, you will thank yourself for this at the end of the year.

5. Rewards & Recognition Check

Double-check your calendar for the upcoming spring/summer birthdays, work anniversaries and other celebratory events. Schedule any company picnics and keep yourself ahead.

6. Review Temporary & Seasonal Employees

 Whether you have a contractor that’s been working on a special project since the beginning of the year, or are in the beginning stages of hiring an influx of seasonal employees for the summer, it’s important to review the documents you currently have in place for those processes. Misclassifying temporary or seasonal employees can lead to liability.

7. Internships

If your organization hires interns, now is the time to begin your search for the cream of the intern-crop. Discuss the needs of each department to see if an intern would be a good fit for them and start recruiting.

8. Vacation Schedules

With summer approaching and vacations being scheduled, time-off requests are going to start rolling-in. Be prepared and review your time-off scheduling systems and processes to avoid having an entire department on vacation at the same time.

9. I-9s

Review your I-9 forms. If any are expired, either renew or terminate the ones you no longer need. Inaccurate I-9 forms can lead to fines from $100 up to $1,000 each.

10. Actual Cleaning

It’s time to take that pile of documents and forms on your desk that you’ve been avoiding and play the game “File and Purge.” File and Purge is not a very popular game (and a made-up one) but a very necessary one. Keep and file any of the documents that need to be retained and get rid of any unnecessary paperwork. And, while you’re at it, go ahead and wipe down that computer screen and keyboard.

HR Project Support: Job Descriptions and Onsite HR Audit